Protecting your personal information is a top priority for the Pasco County Property Appraiser’s Office. This Privacy Policy outlines how we collect, use, safeguard, and disclose the data you provide when accessing our website and services. Whether you are searching property records, submitting exemption applications, or contacting our office, this policy ensures transparency about the types of information gathered and your rights regarding that information. We are committed to complying with all applicable privacy laws and regulations to maintain the security and confidentiality of your data. By using our online tools and services, you consent to the practices described here. Please read this policy carefully to understand how your privacy is protected and how you can manage your information with us.
Information We Collect
Understanding the types of information collected by the PCPA’s Office helps you feel confident about how your data is handled. We gather certain information directly from you when you interact with our website and services, as well as automatically through system processes designed to improve your experience and maintain security.
Data You Provide Voluntarily
When you use our online services, such as submitting property tax exemption applications, requesting records, or contacting our office, you voluntarily provide personal and property-related information. This may include your name, mailing address, phone number, email address, property parcel identification numbers, and any documents or forms you upload. This information is essential for processing your requests accurately and efficiently. Providing clear and accurate data helps us deliver timely responses and personalized assistance tailored to your specific property tax needs.
Automatically Collected Information
To enhance your browsing experience and improve our website’s functionality, we also collect certain data automatically. This includes technical details such as your IP address, browser type, device information, operating system, and pages visited. These details are collected via cookies and similar tracking technologies. They help us analyze usage patterns, identify and resolve technical issues, and secure our website against unauthorized access. Importantly, this automatically collected data does not personally identify you but is aggregated to support better service delivery.
By collecting both voluntary and automatic information, the Pasco County Property Appraiser’s Office strives to maintain a secure, user-friendly platform that meets your property tax needs while respecting your privacy.
How We Use Your Information
The Pasco County Property Appraiser’s Office uses the information we collect to provide accurate property assessment services, ensure compliance with Florida property tax laws, and improve the overall experience for property owners, real estate professionals, and community members. Your information is handled with care, following applicable privacy and security regulations.
For Service Improvements
We analyze both voluntarily submitted and automatically collected data to enhance our services. This may involve optimizing our property search tools, refining the accuracy of property valuation reports, and improving the efficiency of exemption application processing. By studying website usage patterns and user feedback, we can identify opportunities for technological upgrades, user interface improvements, and streamlined workflows that benefit all Pasco County residents.
Communication & Notifications
Your contact information enables us to respond to inquiries, provide updates about your property records, and send timely reminders for important tax deadlines or exemption renewals. We may also share relevant alerts about legislative changes, property appraisal schedules, or community outreach events. Our goal is to ensure that you remain informed, prepared, and confident when navigating property-related matters in Pasco County.
Legal and Compliance Purposes
We also use your information to meet our legal and regulatory obligations under Florida statutes. This includes verifying property ownership, confirming eligibility for exemptions, responding to lawful information requests from government agencies, and maintaining accurate public records. Proper use of this information helps safeguard the integrity of the property tax system, ensures fair assessments, and protects the rights of property owners.
By applying your information responsibly, we can uphold transparency, accuracy, and trust in the Pasco County property appraisal process.
How We Protect Your Information
The Pasco County Property Appraiser’s Office takes the security of your personal and property information seriously. We implement multiple layers of protection—both technical and procedural—to reduce the risk of unauthorized access, misuse, or disclosure. Our security practices are designed to safeguard your data while still ensuring transparency and accessibility for public property records, as required by Florida law.
Data Security Measures
We use secure servers, firewalls, and encryption protocols to protect information stored in our systems. Access to sensitive data is restricted to authorized personnel only, and employees undergo training on data privacy best practices. Additionally, regular system audits and security updates are conducted to address potential vulnerabilities and strengthen defenses against cyber threats.
Privacy in Public Records
While property ownership and assessment details are public under Florida’s “Sunshine Laws,” certain personal identifiers are protected from disclosure where allowed by statute. When publishing records online or sharing documents, we take steps to remove or mask sensitive details, ensuring compliance with both transparency requirements and privacy safeguards.
Ongoing Monitoring & Incident Response
We continuously monitor our networks for unusual activity and maintain a structured incident response plan. In the event of a suspected security breach, we act swiftly to investigate, mitigate potential harm, and notify affected individuals in accordance with legal requirements.
By combining secure technology, trained staff, and compliance with state privacy regulations, we ensure your information remains protected while maintaining the accuracy and openness that Pasco County residents expect.
Information Sharing & Disclosure
The Pasco County Property Appraiser’s Office respects your privacy and only shares information in accordance with applicable laws and our operational responsibilities. We do not sell, rent, or trade personal information to third parties. Any disclosure of information is done solely to fulfill legal obligations, enhance public services, or protect the integrity of our operations.
Required by Law
Certain information must be made publicly available under Florida’s Public Records Law. This includes property ownership, assessments, parcel maps, and related data. When disclosure is legally required, we ensure that any exempt or protected details are withheld in compliance with state statutes.
Service-Related Sharing
We may share relevant information with trusted service providers, contractors, or technology partners who assist in maintaining our databases, processing online services, or providing mapping and appraisal tools. These parties are contractually bound to safeguard the information and use it only for authorized purposes.
Public Safety and Legal Requests
In situations involving public safety, fraud prevention, or ongoing legal proceedings, we may disclose certain records to law enforcement agencies, courts, or authorized government entities. Such disclosures are carefully reviewed to ensure they meet the legal criteria for release.
Transparency and Accountability
Our commitment to transparency means that property-related information remains accessible to the public while upholding privacy protections for sensitive data. By balancing openness with security, we provide residents, businesses, and researchers with accurate, reliable, and responsibly shared information.
Opt-Out Preferences
We understand that individuals may wish to limit how their information is used or displayed. While certain property-related data is required to be public under Florida law, the Pasco County Property Appraiser’s Office offers options to help reduce unnecessary exposure or limit specific types of communications.
How to Limit the Use of Your Data
You may request adjustments to how your information is shared or used in the following ways:
- Restricting Non-Essential Communications – You can opt out of receiving non-mandatory email updates, newsletters, or service announcements that are not directly tied to property tax obligations or legal requirements.
- Public Records Redaction Requests – Florida law allows certain individuals—such as law enforcement officers, judges, or other eligible professionals—to request that their home addresses and other personal details be removed from publicly accessible property records.
- Third-Party Data Sharing – While we do not sell personal data, you may request that we refrain from providing optional data sets to external research organizations or service providers when such sharing is not legally required.
- Website Cookies & Tracking – If applicable, you may limit the collection of non-essential browsing data by adjusting your cookie preferences through our website settings.
To submit an opt-out or data limitation request, you will need to provide your full name, property address, and any applicable identification or documentation. Requests can be made in person, by mail, or through our official online portal. All submissions are reviewed in accordance with Florida statutes and agency policies.
Cookies & Tracking Technologies
Our website uses cookies and similar tracking technologies to improve user experience, analyze site performance, and enhance the functionality of our online tools. These technologies help us remember your preferences, provide relevant search results, and ensure our services operate efficiently.
Types of Cookies We Use
- Essential Cookies – Required for the basic operation of our website, such as enabling secure logins, form submissions, and navigation.
- Performance & Analytics Cookies – Collect anonymous data on how visitors use our site, helping us improve content, fix errors, and optimize features.
- Functionality Cookies – Remember user preferences, such as saved searches or display settings, to provide a more personalized browsing experience.
- Security Cookies – Help detect and prevent fraudulent activities or unauthorized access to your account and protect the integrity of property search data.
Managing Your Cookie Preferences
You can control or disable cookies at any time through your web browser’s settings. Most browsers allow you to:
- Block all cookies
- Delete existing cookies
- Set alerts before cookies are stored
- Allow cookies only for trusted websites
Please note that disabling essential cookies may limit certain website features, such as property record searches, online forms, and personalized tools. For more information on managing cookies, consult your browser’s help documentation or visit our website’s cookie settings page.
Sharing & Third-Party Services
We respect your privacy and only share personal information when necessary to operate our services, comply with legal obligations, or enhance your user experience. Any sharing of data is done in accordance with applicable privacy laws and with appropriate safeguards in place.
When and Why We Share Information
We may share your information in the following circumstances:
- With Service Providers – To help us operate our website, maintain property search databases, process inquiries, or deliver requested services.
- For Legal Compliance – When required by law, court orders, or government requests to protect rights, property, or public safety.
- In Business Operations – If our website undergoes a merger, acquisition, or restructuring, relevant user data may be transferred as part of the business assets.
- To Prevent Fraud & Misuse – To detect, investigate, and prevent fraudulent activity, unauthorized access, or other security risks.
We do not sell or rent your personal information to third parties for marketing purposes.
Third-Party Tools and Services
Our website may integrate third-party tools and services that assist with analytics, search optimization, payment processing, or user experience enhancements. Examples include:
- Analytics Platforms – To understand website usage trends and improve services.
- Advertising Networks – To display relevant ads (if applicable) based on non-personalized data.
- Cloud Hosting Providers – To store and manage property data securely.
These third parties have their own privacy policies, and we recommend reviewing them to understand how your data is handled outside our control. While we carefully select these partners, we are not responsible for their privacy practices once data is transferred to them.
Your Rights & Data Control Options
We believe every visitor has the right to understand, control, and manage the personal information they share with us. Our privacy practices are designed to empower you with full transparency and easy access to your data preferences. Whether you are a Florida homeowner researching property records or simply browsing our resources, you have the ability to request access to your data, correct inaccuracies, or ask for its removal in compliance with applicable privacy laws.
Requesting Data Access or Deletion
You have the right to know what personal data we hold about you and to request a copy of that information. If you no longer wish for us to retain your details, you may request deletion of your data, subject to any legal or regulatory requirements that mandate its retention. To submit a request, simply contact us through the email or form provided in our “Contact Us” section. Once verified, we will process your request promptly, ensuring that your personal information is handled with the highest level of confidentiality and care.
Updating Your Personal Information
Keeping your information accurate is essential for delivering relevant content and services. If you notice that your contact details, email address, or other personal information in our records is outdated or incorrect, you can request an update at any time. We make it simple to correct inaccuracies by providing an easy communication channel for updates. By ensuring your information is correct, we can provide you with the most accurate property appraisal resources, timely updates, and location-specific content tailored to Pasco County homeowners.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or industry best practices. Any modifications will be made with the goal of keeping our visitors informed and ensuring our commitment to transparency remains strong. We encourage you to review this page periodically so you remain aware of how your data is collected, used, and protected.
Notification of Updates
When significant updates are made to our Privacy Policy, we will post a clear notice at the top of this page and, where appropriate, provide additional notifications via email or on our homepage. These updates will clearly outline what has changed so you can make informed decisions about your continued use of our website.
Date of Last Revision
To help you identify the most current version of this Privacy Policy, we display the “Date of Last Revision” at the bottom of the page. All changes take effect immediately upon posting unless otherwise noted. By continuing to use our services after updates are posted, you acknowledge and agree to the revised terms.
Contact Us for Privacy Concerns
We value transparency and respect your right to understand how your personal information is collected, used, and safeguarded. If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, we encourage you to reach out to us directly. Our team is committed to addressing your inquiries promptly and providing clear explanations regarding how your information is handled. Whether you need clarification about our privacy terms, wish to exercise your data rights, or have identified potential inaccuracies, we are here to assist.
How to Reach the Pasco County Property Appraiser
If your concern is related to property records, exemptions, assessments, or any other official services of the Pasco County Property Appraiser, please contact them using the following official channels:
- Office Address:
Pasco County Property Appraiser
14236 6th Street, Suite 101
Dade City, FL 33523 - Phone: (352) 521-4433
- Website: https://pascopa.com/
For general privacy-related matters concerning this website (which is an independent, non-governmental resource), you can contact our support team via:
- Email: privacy@pascopropertyappraiser.org
- Contact Form: Available on our Contact Us page for quick submissions
- Mailing Address:
Privacy Compliance Officer
Pasco County Property Appraiser Information Portal
[Insert Your Mailing Address Here]
We aim to respond to all privacy-related inquiries within 5–7 business days. For urgent matters, calling during office hours will ensure faster assistance.